Editors’ Checklist for December

It’s the beginning of the end for 2008. Finish the year off right with this checklist for December:

- Take remaining group photos; complete the groups section.
- Check the progress of winter sports; update scoreboards.
- Submit underclass portrait sections, if not done on first deadline.
- Process completed pages before holiday breaks and testing schedules.
- Update your “hit list” (easily with the HJ Indexer plug-in) to make sure coverage is complete.
- Make sure the winter holiday won’t cripple your January deadline.
- Make sure the ladder is updated and copy shipment records are accurate to avoid confusion.
- Prepare to receive proofs. Let us know how to contact you in case we have questions about your proofs during the break.
- Post personalized name lists around campus to be proofed by students.

Proofs
Remember, proofs are intended to be a check that the pages have been worked correctly in the plant and for making slight modifications, NOT for completely redoing the pages. After you make your corrections, print completed proofed pages and re-package your InDesign files carefully.

Indexing
Once all the pages in your first work order of proofs are completely correct, now is the time to scan those pages with the HJ Indexer tool to begin building your index. The HJ Index builder scans your InDesign files and automatically finds the names on the spread for you to then edit as necessary.

Name List
The listing of students for name plates and name stamps is due on Friday, January 16. With the hectic pace of testing and holiday breaks over the next few weeks, don’t put this off until then! Lists can be submitted in Excel format or generated through the HJ Clique software. Don’t forget to include the names of students who’s books were purchased online. A complete distribution list can be download from Yearbook Access at www.hj-ybs.com.  (Don’t forget names for any special books such as the principal, library, advisers, staffers/editors or exchange books!)

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